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Reports

Introduction

The reports area is where you can view, download and analyze your captured data. You can filter the information held in projects, forms and maps to segment and download any bulk or single elements that you want to examine. In this area of Launchcloud you can also see all of the data that was originally captured in your forms, and used to produce the reports.

 


Navigating reports

Start by clicking the “Reports” button in the lefthand sidebar.

This will bring you to the View Reports. Here you’ll see all of your projects, sorted according to their Launchcloud folder. Click on a folder to view data from the individual forms included in it.

Use the “Filter” option in the top left corner to organize your forms. Forms can be organized by their status (active or inactive) or based on whether or not it’s been favorited. You can also sort forms based on the number of responses they’ve collected, how recently someone’s responded to the form, or alphabetically based on name.

The Reports navigation bar also lets you jump from folder to folder without going back to the main Reports dashboard. To do this, click on the “Folder” button and select a project from the dropdown menu.

 


Downloading Data

All your data is available to be downloaded through the Reports section, at various points. There are several formats available: CSV, Excel (xls), Excel (xlsx), PDF and PDF report. To download data, first click the box next to the data collection you’d like to save. A “Download” button will appear in the navigation bar, including various file types in a dropdown menu.

  

 


View your Data

The most straightforward way to view your data is by clicking the “Submissions” button in the bottom right corner of a form’s overview box.

 

This will bring you to a page listing each individual form response submission. Again, this data can be sorted using filter options at the top. You can download or delete data from this page as well.

To take a closer look at a specific form, click the “View” button on the right side.


In Report Submissions

If you would like to add a submission into a report yourself, rather than fill out an external form, you can add you entry through your admin login. To do this simply press the submissions button in reports.

From here, select a form entry and press the green plus button in the top left corner of the screen. You can then add your own entry.


Edit Responses

To edit the information in a specific response, click the “View” option on the intended form.

In the information pane at the top of the form you’ll see a pencil icon in the right corner. After clicking this button, you’ll be able to change the form’s responses.


View Graphs

The graph view for form responses provides a more interactive way to view your data.

   

Once you’ve landed on the graph view, you can manipulate the filters to view specialized segments of information. If you’ve created a relevant filter that you’d like to use again in the future, you can save it by clicking the “Save Filter Options” button in the navigation bar.

 

The first filter setting lives at the top of the page, where you can hone in on data submitted on certain days of the week, month, or year.

The three graphs after that include the average response time, the location that the form was submitted, and a revolving slideshow of any images that may have been submitted as part of the form response.

Beneath that you will see an individual graph for each question on your form. Use the icons in the top right corner to change the graph view between line graph, pie chart, or bar graph options. You can also download a specific graph by hitting the save button in the bottom right corner.

 


Merge Data

Sometimes, data doesn’t mean too much on its own. Rather, it’s the interplay between a user’s answer to several questions that is truly significant. In situations like this, you may want to merge response graphs together to get a clearer understanding of the data.

To do this, simply click and drag one graph on top of another; you will see a “Merge Reports” icon appear while the graph is being dragged. Once you let go, a new graph will be created that reflects the answers to both questions.

 


View Uploaded Images and Media

By clicking on the “Media” option, you will see all the videos, pictures, and audio bits captured on each form. You will be able to determine which media was submitted from which form entry, making selected images from individual submissions easier to find. For example: if you wanted to find all the media uploaded into a form from Matt, simply search Matt and the media he uploaded into his form will appear for you to see in full resolution.

 

From here you can download and manage your media.

 


View Location

Finally, click the “Locations” option to view submissions geographically.

As with the previous sections, this data can be filtered according to users and user groups, or based on a specific time frame.

Once you have located an interesting piece of data, click on it for more options. You’ll be able to quickly view any media, submissions, or reports associated with the form’s response. You can also manage notifications from this window as well.

 


FAQ

Why are the reports not showing…?

This could happen for a number of reasons. The first thing you should check is that all the relevant projects and forms are switched on. If everything is live then the most likely reason for you not being able to see anything in your reports is that users have yet to make any submissions.

 


What information is available under reports?

All the data that has been captured and sent to the Launchcloud server is visible in your reports. You can download the data in multiple ways and manage media to suit your requirements.

 


What formats can I download my data in?

You can download as CSV; this format will open up in excel and is good for importing into databases and applications such as MailChimp. An example of where this may be useful is if you require a bulk import of names and email addresses.

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